Government Contracts Coordinator (Remote)

REPORTING TO: Chief Financial and People Officer 

ABOUT SHATTERPROOF AND THE FINANCE DEPARTMENT:

Shatterproof was founded in 2013 to fill the gap for a well-funded, national, coordinated effort to reverse the course of the addiction health crisis, with the singular goal of ending the devastation addiction is causing our families. To achieve this, Shatterproof has identified three priority pillars: revolutionizing the treatment system, breaking down addiction-related stigma, and supporting and empowering our communities. 

The Finance Department provides broad-based financial and administrative support across all Shatterproof’s programs to ensure exceptional stewardship of donor funds and progress towards our strategic objectives. Three of the programs that were designed to reach Shatterproof’s mission are ATLAS, Stigma, and Just Five. As these programs continue to scale, government entities have become a critical funder and stakeholder. Thus, Shatterproof is seeking a highly organized and collaborative individual to join the Finance Department as the Government Contracts Coordinator.

POSITION:

The Government Contracts Coordinator will be responsible for cross-departmental management of the full life cycle of government contracts, including, but not limited to facilitating contract negotiations with project leads, liaising with a third-party legal firm to answer internal and external documentation questions, appropriately logging and tracking invoice and reporting requirements, driving project management of contract renewals, collating materials across departments, aligning contract payment schedules with respective state fiscal years, researching state contract requirements, etc.  The successful candidate will be comfortable in a fast-paced environment, able to juggle multiple priorities and competing deadlines, and is extremely detail-oriented. Given Shatterproof’s start-up culture, it is critical that the incoming Coordinator possess an entrepreneurial spirit and is a self-starter. The day-to-day of this position will entail review and successful completion of contracts, administrative tasks in Shatterproof’s CRM platform (i.e., Salesforce), and close collaboration with the ATLAS, Stigma, and Just Five teams. 

This person will be an individual contributor, with no direct reports. The position will be based remotely and at this time there is no expectation of travel. 

DUTIES AND RESPONSIBILITIES:

This position will provide broad-based contractual administrative support and project management to the ATLAS, Stigma, and Just Five teams, which includes:

  • Serve as primary contact–internal and external– for information on contracts policy and procedures for the organization;
  • Establish working relationship with third-party legal firm to direct questions, review new and expiring contracts, and ensure compliance;
  • Review and facilitate the negotiation and successful execution of contracts between internal leadership and external government partners under the supervision of the CFO/CPO;
  • Research contract requirements by state to understand needs and ability to fulfill requirements;
  • Recommend procedures and standardized language to streamline processes for existing and future contracts;
  • Project manage contract timelines and coordinate with internal team members to ensure timely and accurate deliverables;
  • Drive full life cycle of contract agreements, which includes submission of initial paperwork, confirming compliance with insurance requirements (as well as determine the necessity of said requirements), invoices, execution of receipt of funds, and fulfilling any additional request that requires effective collaboration with respective teams;
  • Consolidate supporting materials, which could include budget reports, outcome measurements, and success stories;
  • Maintain contract files to ensure compliance, funder requirements and other contractual documents, as appropriate;
  • Log all relevant contract and payment information into Salesforce; and
  • Assist with special project initiatives as needed, which could include managing ad hoc financial, development and programmatic requests.

Perform other related duties as assigned by direct manager.

QUALIFICATIONS:

The ideal candidate qualifications include:

  • Bachelor’s degree and 2+ years of government contracting experience or relevant nonprofit experience. In lieu of a bachelor’s degree, 6 years of relevant experience, as described above, is required. 
  • Exceptional communication skills–written and verbal–with demonstrated ability to manage up, down, and across.
  • Demonstrated experience with Excel analysis, program budgeting, Microsoft Office and project management tools; PMP certification a plus!
  • Ability to prioritize work in an environment with multiple interests. 
  • Ability to work independently with minimal supervision. 
  • Experience handling complex and confidential information with discretion. 
  • Experience with Salesforce is preferred.
  • Passion for Shatterproof’s mission and familiarity with the addiction space is a plus!

To Apply: Please apply directly here. Due to the high volume of applications received, only those selected for an interview will be contacted.

Shatterproof values diverse perspectives and is committed to building an inclusive workplace. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, pregnancy, religion, national origin, citizenship, marital status,

September 2021

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